Council meetings are held the 1st Thursday and 3rd Thursday of the month starting at 5:00 p.m. (please see below schedules for changes in time for some meetings).  Please note, that due to COVID-19, commencing April 3, 2020, all meetings of Council/Committee of Adjustment and other Committees will be held electronically using the ZOOM platform, until January, 2023.  Instructions will be posted on the Agenda of each meeting on how the public can join the meeting.  You will be able to join the meeting by either computer or phone.  If you have any questions regarding this matter, please contact the CAO/Clerk, Denise Holmes at 519-925-5525.   To view Township By-law 21-2020, which amends the Township’s Procedural By-law to allow for electronic meetings during a declared emergency, please click here.  The Council Meetings are now being recorded and are posted within 5 business days to the Council Agendas and Minutes section of the website.

Melancthon Council Meeting Schedule/Times 2022

Melancthon Council Meeting Schedule/Times 2023

Committee of Adjustment meetings are held the 3rd Thursday of the month starting at 6:00 p.m.  Please see note above under Council meetings.

PUBLIC QUESTION PERIOD – Council requests that questions be submitted ahead of the meeting (one week prior to the regular meeting by 12 Noon), so they can be included in the Council Agenda package.  Each person will be allowed to ask one question, either written or oral, during this time, and one question for clarification purposes only after the answer is given on the original question.  Public Question Period is held after Point of Privilege or Personal Privilege on the agenda for a maximum of 20 minutes. If less time is required and there are no further questions, the Mayor/Chair will declare Public Question Period to be closed and carry on with the regular business of the meeting, or if time permits, individuals will be allowed to ask an additional question.  Also with time permitting, anyone wishing to make a comment may do so and Council may choose to respond to the comment if felt to be in the Public interest.

In the event that questions are not submitted in advance of the meeting, they may not be answered and deferred until the next meeting of Council. Also, a question arising from the posted material on the website may be asked at the meeting and does not necessarily have to be received in writing.  Council still reserves the right to defer any question if they are not able to answer it at the meeting.

NOTE: All Meetings are held at the Township Office, unless otherwise determined by Council.  Please note that due to COVID-19, all Council and Committee meetings will be held electronically using the ZOOM platform.  Instructions on how the public can join the meeting will be posted on each meeting Agenda at the top of the page.  You will find the meetings in the sidebar of the Council meetings page so you can be kept up to date on all meetings.

Please check here for special meeting notices.

The Township of Melancthon has a Procedural By-law # 16-2015.  This By-law Governs The Proceedings of Council and it’s Committees.  Amendment to Procedural By-law #28-2022.

For the Legal Opinion Regarding the Videotaping of Council Meetings, click here.

For information on Closed Session Meetings, click here.

Policy on Audio Recordings and Videotaping, click here.

Meetings are always open to the Public.  While Council Meetings are open to the public, you are not allowed to address Council or participate in the Council discussions.

The Township of Melancthon has a Procedural By-law # 16-2015.  This By-law Governs The Proceedings of Council and it’s Committees.

Public Question Period will fall on the Agenda after Point of Privilege or Personal Privilege on the regular Council Agenda.  Please see Sections 24- 27 in the Procedural By-law for details about Public Question Period. This question should be submitted to the Municipal Office no later than 12:00 noon one week prior to the regular Council Meeting so that it can be included in the Council Agenda package. This gives staff time to add you to the agenda and obtain any information that is required.

If you wish to address Council regarding a specific item you should obtain and complete a Delegation Form in order to be added to the agenda. Please see Section 38. The delegation form will need to be submitted to the Municipal Office no later than 12:00 noon on the Thursday prior to the Council meeting. This gives staff time to add you to the agenda and obtain any information that is required.

If you would like to appear as a Delegation to Council, please click here. Please fill out the form with the specific date you would like to appear (please see below for when Council meets) and either fax (519) 925-1110 or email your request to Denise B. Holmes, CAO/Clerk at dholmes@melancthontownship.ca.