Council meetings are held the 1st Thursday and 3rd Thursday of the month starting at 5:00 p.m. PLEASE NOTE for the months of February, March and April, the Council meetings held on the 1st Thursday of the month will start at different times as follows: February 1st – 2:00 p.m.; March 1st – 9:00 a.m.; April 5th – 9:00 a.m. Council is also requesting your feedback on changing the Council meetings to one day meeting per month (9:00 a.m.) and one evening meeting per month (5:00 p.m.). If you have any questions, concerns or comments regarding this, please send them to dholmes@melancthontownship.ca.
Melancthon Council Meeting Schedule 2018
Melancthon Council Meeting Schedule 2019
Committee of Adjustment meetings are held the 3rd Thursday of the month starting at 6:00 p.m.
PUBLIC QUESTION PERIOD – Council requests that questions be submitted ahead of the meeting (Thursday 12 Noon prior to the meeting). Each person will be allowed to ask one question, either written or oral, during this time, and one question for clarification purposes only after the answer is given on the original question. Public Question Period is held after Point of Privilege or Personal Privilege on the agenda for a maximum of 20 minutes. If less time is required and there are no further questions, the Mayor/Chair will declare Public Question Period to be closed and carry on with the regular business of the meeting, or if time permits, individuals will be allowed to ask an additional question. Also with time permitting, anyone wishing to make a comment may do so and Council may choose to respond to the comment if felt to be in the Public interest.
In the event that questions are not submitted in advance of the meeting, they may not be answered and deferred until the next meeting of Council. Also, a question arising from the posted material on the website may be asked at the meeting and does not necessarily have to be received in writing. Council still reserves the right to defer any question if they are not able to answer it at the meeting.
NOTE: All Meetings are held at the Township Office, unless otherwise determined by Council.
Please check here for special meeting notices.
The Township of Melancthon has a Procedural By-law # 16-2015. This By-law Governs The Proceedings of Council and it’s Committees.
For the Legal Opinion Regarding the Videotaping of Council Meetings, click here.
For information on Closed Session Meetings, click here.
Policy on Audio Recordings and Videotaping, click here.
Meetings are always open to the Public. While Council Meetings are open to the public, you are not allowed to address Council or participate in the Council discussions.
The Township of Melancthon has a Procedural By-law # 16-2015. This By-law Governs The Proceedings of Council and it’s Committees.
Public Question Period will fall on the Agenda after Point of Privilege or Personal Privilege on the regular Council Agenda. Please see Sections 24- 27 in the Procedural By-law for details about Public Question Period. This question should be submitted to the Municipal Office no later than 12:00 noon on the Thursday prior to the Council Meeting. This gives staff time to add you to the agenda and obtain any information that is required.
If you wish to address Council regarding a specific item you should obtain and complete a Delegation Form in order to be added to the agenda. Please see Section 38. The delegation form will need to be submitted to the Municipal Office no later than 12:00 noon on the Thursday prior to the Council meeting. This gives staff time to add you to the agenda and obtain any information that is required.
If you would like to appear as a Delegation to Council, please click here. Please fill out the form with the specific date you would like to appear (please see below for when Council meets) and either fax (519) 925-1110 or email your request to Denise B. Holmes, CAO/Clerk at dholmes@melancthontownship.ca.