Council meetings are held the 1st Thursday and 3rd Thursday of the month starting at 5:00 p.m. (please see below schedule for changes in time for some meetings). Starting on May 18, 2023, all meetings of Council/Committee of Adjustment/Committee of the Whole will be held in person in the Council Chambers and electronically using the ZOOM platform. Instructions will be posted on the Agenda of each meeting on how the public can join the meeting. You will be able to join the meeting by either computer or phone. If you have any questions regarding this matter, please contact the CAO/Clerk, Denise Holmes at 519-925-5525. The Council Meetings are now being recorded and are posted within 5 business days to the Council Agendas and Minutes section of the website.
Committee of Adjustment meetings are held the 3rd Thursday of the month starting at 6:00 p.m. Please see note above under Council meetings.
PUBLIC QUESTION PERIOD – Council requests that questions be submitted ahead of the meeting (the Wednesday of the week before the regular Council meeting by 12 Noon), so they can be included in the Council Agenda package. Each person will be allowed to ask one question, either written or oral, during this time, and one question for clarification purposes only after the answer is given on the original question. Public Question Period is held after Point of Privilege or Personal Privilege on the agenda for a maximum of 20 minutes. If less time is required and there are no further questions, the Mayor/Chair will declare Public Question Period to be closed and carry on with the regular business of the meeting, or if time permits, individuals will be allowed to ask an additional question. Also with time permitting, anyone wishing to make a comment may do so and Council may choose to respond to the comment if felt to be in the public interest.
In the event that questions are not submitted in advance of the meeting, they may not be answered and deferred until the next meeting of Council. Also, a question arising from the posted material on the website may be asked at the meeting and does not necessarily have to be received in writing. Council still reserves the right to defer any question if they are not able to answer it at the meeting.
NOTE: All Meetings are held at the Township Office in the Council Chambers, unless otherwise determined by Council.
For information on Closed Session Meetings, click here.
Meetings are always open to the Public. While Council Meetings are open to the public, you are not allowed to address Council or participate in the Council discussions.
Public Question Period will fall on the Agenda after Point of Privilege or Personal Privilege on the regular Council Agenda. Please see Section 34 in the Procedural By-law for details about Public Question Period. This question should be submitted to the Municipal Office no later than 12:00 noon on the Wednesday of the week before the regular Council meeting so that it can be included in the Council Agenda package. This gives staff time to add you to the agenda and obtain any information that is required.
If you wish to address Council regarding a specific item, you should obtain and complete a Delegation Form in order to be added to the agenda. Please see Section 33. The delegation form will need to be submitted to the Municipal Office no later than 12:00 noon on the Wednesday of the week before the regular Council meeting.
If you would like to appear as a Delegation to Council, please click here. Please fill out the form with the specific date you would like to appear (please see below for when Council meets) and either fax (519) 925-1110 or email your request to Denise B. Holmes, CAO/Clerk at dholmes@melancthontownship.ca. Please note that Delegations are to be in person, unless an exemption is granted as per By-law 23-2025.
